Email once sent, will be received in seconds by the recipients. If you commit a mistake while composing the email, there is no chance that you will get to correct it after hitting the send button.
To avoid that embarrassment, make a habit of always proofreading the email before sending it. The best practice is to add the recipient’s name only after composing the email and then proofreading it, so that there is no chance that you send the email without checking it.
Some points to remember:
- Always activate the spell check feature in your email software. Spell check your email before sending.
- Read the entire email once thoroughly and check for any typos, grammatical mistake, punctuation etc.
- You can use tools like Grammarly to proofread your email.
- While proofreading, check the tone of your message. Does it sound too harsh, or commanding? The tone of our message should be polite and respectful, irrespective of the person you are sending it to.
- Check if the message you want to send is being conveyed in your email.
- If you have mentioned about any attachments, check if you have attached the required document.